NOTICE OF ANNUAL GENERAL MEETING
This serves to notify all paid up members of the MISA Zambia both institutional and individual that there will be a MISA Zambia Annual General Meeting (AGM) on 18th December 2020 starting at 08:00hrs at Golden Peacock Hotel in Lusaka.
DRAFT AGENDA IS AS FOLLOWS:
07:30 hrs – 08:00 hrs Registration
08:00 hrs – 08:10 hrs National Anthem & Opening prayer
08:10 hrs – 08:20 hrs Adoption of the agenda
08:20 hrs – 08:30 hrs Apologies
08:40 hrs – 08:50 hrs Declaration of Interest
08:50 hrs – 09:00 hrs Consideration of proxies
09:00 hrs – 10:00 hrs Chairperson’s report/discussion of the report
10:00 hrs – 10:30 hrs Consideration and confirmation of the minutes of the 20th AGM held at Tecla Hotel in Lusaka
10:30 hrs – 11:00 hrs Tea Break
11:00 hrs – 11:30 hrs Audited financial statements for the year ended 2018 & 2019
11:30 hrs – 12:00 hrs Appointment of Auditors for the financial year 2020
12:00 hrs – 12:30 hrs Ratification of the MISA Zambia Board of trustees 2020 – 2024
12:30 hrs – 13:00 hrs Amendment to the constitution (If any)
13:00 hrs – 14:00 hrs Lunch
14:00 hrs – 15:00 hrs Ethics Workshop AOB
15:00 hrs – 16:00 hrs Elections of New office bearers
16:00 hrs – 16:30 hrs Tea Break/ End of AGM
By Order of the Board
Dated at Lusaka (MISA house), the 16th October 2020
RULES AND REGULATIONS
Please note that MISA Zambia is only able to accommodate one representative from each institution member based outside Lusaka at the 2020 AGM. Individual members who wish to attend the AGM may do so, however MISA Zambia will only be able to provide Lunch for the members that will attend the AGM.
Heads of Media Institutions whose organisations are currently paid up members of MISA Zambia will receive AGM pack (copies of the MISA Zambia Constitution, Audited Accounts and minutes of the previous meeting). These should be distributed to all individual members of MISA Zambia belonging to these institutions. Paid up individual members are invited to collect or make inquiries for their copies of the above documents from the MISA Zambia Secretariat.
AMENDMENTS TO THE CONSTITUTION
Members wishing to make amendments to the constitution should submit proposals to the MISA Zambia Secretariat 14 days before the AGM.
For further information, contact the MISA Zambia Secretariat at Plot No. 3814 Martin Mwamba Rd, P.O Box 32295, Lusaka, Tel: 294285/6, Fax, 292096.E-Mail firstname.lastname@example.org OR email@example.com
About MISA Zambia
The Media Institute of Southern Africa (MISA) Zambia was founded in 1996. Its work focuses on promoting, and advocating for, the unhindered enjoyment of freedom of expression, access to information and a free, independent, diverse and pluralistic media.
07 Oct 2020